Power Automate Templates and Solutions
RecategorizeIt Flow for Office 365 [15 January 2025]
The RecategorizeIt flow supports a scenario in which multiple people process emails delivered to a shared mailbox. A manager assigns each new message to a team member by applying a category. After that, each new incoming message in the thread will be automatically categorized by the flow.
SendAsDL flow for Office 365 [29 November 2024]
SendAsDL Flow allows you to send emails as a distribution list from Outlook Mobile.
ForwardGroupEmail Flow for Office 365 [29 September 2024]
The ForwardGroupEmail flow forwards any email received by an Office 365 group to another mailbox or distribution list.
InOutBoard flow for Office 365 [3 November 2024]
The InOutBoard flow creates a SharePoint list that includes users’ contact information, presence or absence status, and location.
SeparateMeetingMessages Flow for Office 365 [26 October 2023] (FreeWare)
The SeparateMeetingMessages flow moves sent meeting requests and responses to a subfolder under the default Sent Items folder.
UnreadNotifier Flow for Office 365 [27 September 2024]
UnreadNotifier flow sends a notification email with a list of messages in a shared mailbox left unread for more than an hour.
GetReactionsFromSentEmail Flow for Office 365 [29 September 2024]
This instant flow shows users' reactions to your last 10 sent emails. Use this flow as a base for your own flow that handles Outlook reactions.
CoolDraft flow for Office 365 [24 February 2025]
The CoolDraft flow ensures that a message created with a shared mailbox’s "From" address remains in the originating mailbox after being saved.
CoolDel flow for Office 365 [24 February 2025]
The flow ensures that the message deleted from the secondary mailbox is placed in the "Deleted Items" folder of the secondary mailbox.
FromGALtoContacts flow for Office 365 [28 September 2024]
The FromGALtoContacts flow is designed for users accessing Outlook on mobile devices. FromGALtoContacts is a cloud instant flow that creates a local Contact for each mailbox in the GAL. You can run it at any time when you want to refresh your local "mirror" of the GAL mailboxes. The flow can work only with mailboxes - it ignores the groups and organization mail contacts.
DeleteItemsInJunkFolder flow for Outlook.com [30 November 2023] (FreeWare)
This flow deletes emails in the "Junk Email" folder based on the display name of the sender address.
SendEmailWithNativeApproveRejectButtons flow for Office 365 [30 September 2024]
This flow allows you to send an approval request the same way as Outlook does. The SendEmailWithNativeApproveRejectButtons flow provides an alternative to the Office 365 "Send Email with Options" action. After clicking Reject, you receive a warning. Then, after selecting "Edit the response before sending" and clicking OK you'll get the editable reject message to send comments.
AntiSpoofing flow for Office 365 [16 March 2023] (FreeWare)
AntiSpoofing flow retrieves the display name of the sender and searches for this display name in the list of mailboxes of your organization. If it finds a mailbox with this name and different address, it moves a message to the Junk E-mail folder and adds the category "Possible spoof".
SortAliasesShared flow for Office 365 [24 March 2025]
This flow moves the incoming messages addressed to aliases to subfolders under Inbox. The flow creates new subfolder for each new alias.
ArchiveEmails flow for Office 365 [13 February 2023] (FreeWare)
This flow moves all emails older than X days from the Inbox folder to the Archive folder.
SortEmails flow for Office 365 [20 January 2023] (FreeWare)
This flow moves ingoing email from Inbox to subfolders of Inbox based on the substring of the Subject line.
PushEvents flow for Office 365 [1 May 2025]
This flow copies events from a source calendar to the default personal calendar of each member of a specified distribution list. It copies both standard and recurring events. All attendees are removed, so recipients do not need to accept an invitation.
Email flow template for Office 365 [2 October 2024]
This template can be a base for your customized Power Automate flow that handles email messages. You can use it as an Exchange online transport rule that executes Approve/Reject action based on some criteria.
RoundRobin_Shared flow for Office 365 [5 October 2024]
RoundRobin_Shared flow moves the messages delivered to the selected email folder of a shared mailbox to its subfolders using so-called round-robin algorithm.
RoundRobin flow for Office 365 [5 October 2024]
RoundRobin flow moves the messages delivered to the selected email folder of a user mailbox to its subfolders using so-called round-robin algorithm.
DelayOutOfHoursEmails for Exchange online/Office 365 [6 October 2024]
The DelayOutOfHoursEmails flow delays messages sent outside of working hours.
MoveToForward flow for Office 365 [6 October 2024]
This flow ensures that any email placed in the given folder will be automatically forwarded to the predefined email address.
ModifyAndForward flow for Office 365 [6 October 2024]
ModifyAndForward flow template allows you to modify the message before forwarding.
GetMessageClass flow for Office 365 [6 October 2024]
The GetMessageClass flow retrieves the message class and stores it in a variable. The package includes 2 flows: one for a user mailbox and another for a shared mailbox.
AutoReply flow for Office 365 [7 October 2024]
- The subject line of auto-reply message consists of the prefix ("Confirmation:", "Autoreply:" etc) and the Subject line of original message.
- If an original message has the Reply-To: address field then an auto-reply message will be sent to this address. If an original message does not have the Reply-To address field then an auto-reply message will be sent to the From: address of the original message.
- You can set any content of the auto-reply message.
- The body of auto-reply message includes the original message text.
AutoReplyGroup flow for Office 365 [13 October 2024]
- The subject line of auto-reply message consists of the customized prefix ("Confirmation:", "Autoreply:" etc) and the Subject line of original message.
- If an original message has the Reply-To: address field then an auto-reply message will be sent to this address. If an original message has not the Reply-To: address field then an auto-reply message will be sent to the From: address of the original message.
- The AutoReplyGroup flow allows the body of the auto-reply message to optionally include the original message text.
ScheduledOOF flow for Office 365 [28 September 2024]
ScheduledOOF is a Power Automate flow that can toggle Automatic Replies (Out Of Office) on/off based on the recursive appointment.
ModifyNotification flow for Office 365 [13 October 2024]
ModifyNotification does the following:
TagExternal flow for Office 365 [3 January 2023] (FreeWare)
TagExternal does not change the subject line and body to mark a message but assigns a special category to a message to mark it as external.
MoveToJunk flow for Office 365 [ 13 November 2022] (FreeWare)
MoveToJunk Flow moves a message that contains predefined trigger word in the From address to the "Junk Email" folder.
FromJunkToInbox flow for Outlook.com [ 30 April 2025] (FreeWare)
The FromJunkToInbox flow moves emails from the Junk Email folder to the Inbox to bypass junk filtering.
FromJunkToInbox flow for Office 365 [ 30 April 2025] (FreeWare)
FromJunkToInbox is a Power Automate flow that moves any email delivered to the Junk Email folder to Inbox folder. Why? To bypass the junk email filtering.
EmptyJunk flow for Office 365 [ 4 October 2024]
EmptyJunk is a Power Automate flow that moves any email delivered to the Junk Email folder to Inbox folder. Why? To bypass the junk email filtering. This flow can be used tenant-wide.
UniSent flow for Office 365 [5 October 2020] (FreeWare)
A tool for Office 365 users who send mail from a shared mailbox. It moves a message sent from a shared mailbox to user's Deleted items folder.
GetRealSenderScheduled flow for Office 365 [4 October 2024]
GetRealSenderScheduled flow ensures that the message sent with the shared mailbox stays in the mailbox that it originated from (i.e., the sent message goes to Sent Items folder of the shared mailbox the item was sent from). Also, you can see who the original author of the message was.
SetSensitivity flow for Office 365 [3 January 2023] (FreeWare)
As you know, users who have full access to the shared mailbox do not see emails sent as "private". The emails are just silently hidden by outlook without any further notice. If you open the same mailbox in OWA, you will see any private email.
The SetSensitivity flow sets the sensitivity flag of any message delivered to a shared mailbox to "Normal". After that the message is displayed normally in Outlook.
AssignCategory flow for Office 365 [13 April 2020] (FreeWare)
Currently, Power Automate has no action to assign a category to a message. AssignCategory template shows how you can do that.
HappyBirthday flow for Office 365 [7 February 2021] (FreeWare)
HappyBirthday is a Power Automate flow template to send a single email to the company listing all people who are celebrating their birthday on that day.
WebsiteWatchDog Flow for Office365 [ 6 April 2023] (FreeWare)
WebsiteWatchDog runs periodically and checks the status of your website. In case the status is not equal to 200, you will get a warning email.
IfReplied flow for Office 365 [9 August 2022] (FreeWare)
IfReplied flow allows you to distinct between replied and unreplied messages.
IfRepliedPro flow for Office 365 [4 October 2024]
IfReplied flow allows you to distinct between replied and unreplied messages.
FlexAliases flow for Office 365 [5 August 2022] (FreeWare)
FlexAliases flow moves the incoming plus addressed messages to subfolders under Inbox. The flow creates new subfolder for each new plus address (subaddress).
SentItemsToInbox Flow for Office 365 [8 March 2023] (FreeWare)
SentItemsToInbox flow copies or moves email you sent to your Inbox.
CountEmails flow for Office 365 [28 February 2024] (FreeWare)
The flow counts the number of unread e-mails and the total number of emails in a given folder (and its subfolders) of a given mailbox and then sends a report email.
FromFocusedToOther Flow for Office 365 [30 October 2023] (FreeWare)
FromFocusedToOther flow moves messages from the Focused tab in the Inbox folder to the Other tab based on a keyword in the subject line.
NoEmptySender flow for Office 365 [20 November 2023] (FreeWare)
The flow moves a message that has an empty From address <> to the "Junk Email" folder.
GetTimezoneByCountryCodeAndZip flow for Office 365 [1 December 2023] (FreeWare)
GetTimezoneByCountryCodeAndZip flow returns the local time and time zone by given country code and zip code.
AutoApplyAFlag flow for Office 365 [10 December 2023] (FreeWare)
The flow applies a flag to incoming message if the sender is a member of a certain group.
AutoBCC flow for Office 365 [27 January 2024] (FreeWare)
AutoBCC forwards as BCC any email you have sent.
EmailDraftToSenders flow for Office 365 [20 March 2025] (FreeWare)
This flow scans all emails in the Outlook folder "EmailDraftToSenders" and creates the email draft where the "To:" field is populated with the senders of emails addresses.
ParseMSInvoice flow for Office 365 [25 March 2025] (FreeWare)
ParseMSInvoice flow parses the real Microsoft invoice email and copies retrieved data to csv file.
KeepRepliesInFolder flow for Office 365 [30 March 2025] (FreeWare)
KeepRepliesInFolder allows the new Outlook or OWA to behave the same way as the classic Outlook with the checked option "When replying to a message that is not in the Inbox, save the reply in the same folder".
DelayedEmail [7 April 2025] (Code Sample)
DelayedEmail flow demonstrates how to create an email that will be sent at the specified time.
MostRecentEmail flow for Office 365 [12 May 2025] (FreeWare)
MostRecentEmail flow automatically moves emails with a specific subject line from the inbox to a designated folder, excluding the most recent email.
FilterExternalEmail flow for Office 365 [15 May 2025] (FreeWare)
FilterExternalEmail flow segregates external emails from internal ones that arrive in the user's inbox.