IvaSoft - ScheduledOOF flow for Office 365 can toggle OOF on/off based on the recurring appointment AtTheOffice placed in the calendar AtTheOffice.

ScheduledOOF flow for Office 365

Updated: 28-September-2024	See also:	DeferredDelivery for Outlook 365 OWA
		SetDeliveryTime for Outlook
		CentralOOF for Office 365

Purpose

ScheduledOOF is a Power Automate flow that can toggle Automatic Replies (Out Of Office) on/off based on the recurring appointment AtTheOffice that is placed in the calendar AtTheOffice.

The flow will check this appointment every hour. During your office hours the Automatic Replies are disabled, and when you are out of the office the Automatic Replies are enabled. You can easily set your business hours for each day of the week just by editing an instance of the recurring appointment AtTheOffice.

Current version: 1.0.4

Installation

Run Outlook/OWA and create the new calendar "AtTheOffice" as shown below.
In the "AtTheOffice" calendar create the recurring appointment "AtTheOffice" and modify it according to your needs.
Set the text of autoreply message for internal recipients (Inside My Organization) and optionally for external recipients (Outside My Organization).
Download ScheduledOOF-DEMO.zip file. Run Office 365 PowerAutomate and import the zip file to your flows list as described here.
Open the flow and select the time zone in the field "Destination time zone" of the action "Convert time zone". Select "AtTheOffice" calendar in the field "Calendar Id" of the action "Get calendar view of events (V3). Save the flow.
Turn on ScheduledOOF flow.

Testing

At any time during non-business hours open Outlook (OWA) and make sure that Automatic Replies is on. Now send a message to your email address. You will get an autoreply message.
Do not forget the Automatic Reply message will only be sent once to each sender, even when they email you multiple times during your absence. That is by design in Outlook/OWA.
At any time during business hours run Outlook (OWA) and make sure that Automatic Replies is off.

About this demo version.

This demo version adds the string [ScheduledOOF DEMO] to the end of each autoreply message. The full product version has no limitations.

ScheduledOOF demo auto-reply

F.A.Q.

Q. Will it work on Outlook for Mac?
A. As ScheduledOOF is a Power Automate script, it doesn't matter which email client you are using and on which platform. It will work everywhere.

Q. Can I toggle Out Of Office not on the schedule using my Android phone?
A. Install these two PowerAutomate button flows: OofOn and OofOff and use the buttons to toggle the OOF manually.

ScheduledOOF buttons

Here you can find instructions on how to share a button flow and pin it to your home screen.

Prices

Licensing policy: the product is licensed on a per user per year subscription basis.

Price

Single license (annual subscription)
€ 35
ORDER

Site license (annual subscription)
€ 1800
ORDER

Enterprise license (Perpetual)
€ 5400
ORDER

All transactions are securely processed by our external registration providers.

Customer Support

Site license covers a single organization in one location (building complex). If you purchase a site license, you may use the program in an unlimited number of your company's computers within this area.

Enterprise license covers all computers of single organization world-wide. If your company has many branches even with thousands of machines, Enterprise license covers them all.

Microsoft and the Office logo are trademarks or registered trademarks of Microsoft Corporation in the United States and/or other countries

	Price
Single license (annual subscription)	€ 35	ORDER


Site license (annual subscription)	€ 1800	ORDER


Enterprise license (Perpetual)	€ 5400	ORDER

All transactions are securely processed by our external registration providers.		Customer Support