CoolDraft flow

Purpose

Suppose that an Outlook user has access to their personal mailbox and to additional shared mailboxes (usually "Info" <info@company.com>, "Sales" <sales@company.com>, etc.). They create a new message and select a shared mailbox address as the From address. However, when they click Save, the draft is saved in their personal "Drafts" folder, not in the "Drafts" folder of the shared mailbox.

The flow ensures that a draft created with a shared mailbox's From address is saved to that shared mailbox's "Drafts" folder.

Current version: 1.0.3

Installation

1. The flow uses the "Office 365 Outlook" and "Office 365 Users" connections. When importing the flow, use your existing connections or create new ones.
   
2. Open Power Automate and import "CoolDraft.zip" as a new flow, following the Power Automate documentation.
   
3. Select the "Drafts" folder of your personal mailbox in the "Folder" field of the trigger.
   
4. Populate the "Inputs" field in the "Compose AllowedMailboxes" action with a JSON array containing the email addresses of the additional mailboxes you want to work with. To include all additional mailboxes, place an empty array [] in that field.
   
5. Turn on the flow.
   

Testing

If you have the primary (personal) mailbox "jdoe@contoso.com" and the additional mailbox "sales@contoso.com":

1. Open Outlook and create a new email. Enable the "From:" field.
2. Fill in the "From:" field with "sales@contoso.com". Save the message. Note that it is saved to your personal mailbox's "Drafts" folder.
3. Wait 5–10 seconds and navigate to "sales@contoso.com" > "Drafts". Verify that the message is now there.

Warning

After purchase

You will receive a download link for the ZIP file. Import it into your flows list as described in the Installation section.

Pricing and Licensing

License type

Price per unit

Single license

$35.00

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Site license

$1,500.00

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Enterprise license

$4,500.00

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