CoolDraft for Microsoft Outlook

Suppose that an Outlook user has access to their personal mailbox and to the additional mailboxes (usually "Info" <info@company.com>, "Sales" <sales@company.com> etc.) on Exchange server. They creates a new message and selects a shared mailbox address as the From address.

Problem: when they click on the Save button, the draft is saved in their personal Draft folder, not in the Draft folder of the shared mailbox.

This utility ensures that the message created with the second mailbox's From address stays in the mailbox that it originated from after saving (i.e. it will be placed to Drafts folder of the second mailbox if you click Save).

Also you can easily see who was the original author of the message.

Review these articles:

Allowing Users to Access Multiple Mailboxes or Creating a Group Mailbox How Do I Add Someone Else's Mailbox To My Exchange Outlook Profile

Current version: 1.0.3

How it works

CoolDraft utility scans sender address of each saved message in the main mailbox Drafts folder and in case it matches the additional mailbox name moves the message to the appropriate Drafts folder.
 

Installation

1. Download CoolDraft.zip archive file to any folder on your workstation. Run CoolDraftSetup.exe and follow the instructions.
2. Run Outlook. Select File > Options > Add-ins and make sure that CoolDraft exists in "Active Application Add-ins"

The CoolDraft add-in can be deployed to computers in the organization via Windows Group Policy Software Installation.
 

Testing

Let's suppose that the primary mailbox name is "John Doe" and the additional mailbox name is "testuser1".

1. Run Outlook and click the "New" button to create a new message. Enable the "From:" field.

2. Fill in the "From:" field with "testuser1".

3. Save the message (Ctrl+S or File > Save).

4. Navigate to Testuser1 > Drafts. Make sure that the message you just saved is placed there.

5. Open "View" menu. Select "View Settings". Click "Columns..." button.
   Select "All document fields" from the list on bottom left corner of the form. Select the "Author" field in the "Available columns:" list and press the "Add" button. Click OK button to close Show Columns window. Click OK button to close Advance View Settings window.
   The "Author" column will be populated with "John Doe", as John Doe is the original author of this message.

We have tested CoolDraft with Outlook 2016/2019/2021/365 on Microsoft Windows10 and Windows 11 .
 

Uninstallation

You can uninstall CoolDraft using Add/Remove programs in the Control Panel.
 

F.A.Q.

Q. I am about to purchase this product but I wondering regarding updates/patches. What are the policies regarding updates? Do you provide them freely or as a purchase?
A. As a registered user, you will get free updates for one year from the date of purchase.
Once the updated version is ready, this information will be e-mailed to all registered users. We will send updates via e-mail to those who request them.

Q.  I have already ordered your software and want to view data relating to my order.
A.  Just visit our Customer Care Center.

Prices

License type

Price per unit

Single license

$35.00

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Site license

$1500.00

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Enterprise license (including the source code)

$4500.00

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Customer Support

Customer Service

Site license covers a single organization in one location (building complex). If you purchase a site license, you may use the program in an unlimited number of your company's computers within this area.
Enterprise license covers all computers of single organization world-wide. If your company has many branches even with thousands of machines, Enterprise license covers them all.
If you are running Outlook on Windows Terminal Services or Citrix, you should purchase 10 licenses for each Citrix/TS server or a Site license.

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